[VIDEO] Preparing At Work For Your Vacation


Vacations are supposed to be fun – but it's difficult to relax when you're worried about all the to-do's you're leaving behind at the office. You work hard when you're at work, and you should be able to enjoy your time off without phone calls, emails, and business requests chasing after you! That's why having a set of procedures that you follow each time you're away from the office can alleviate some of the stress and reduce the likelihood of a problem occurring while you're gone.

Learn To Draw the Line

People often feel pressured to work even while they are away from the office. They don’t take the time to relax during their vacation, and come back more stressed and worn out than they were before they left. The solution to this problem is to leave work at work. Take care of as many matters as you can before heading out. Return phone calls, respond to any outstanding issues, and inform contacts of the dates that you will be gone. Then give yourself permission to let it all go. Tell yourself that once you walk out the door, that's it – no working while you’re on vacation. You'll thank yourself when you return to the office.

They Can Live Without You!

Some people have the mistaken impression that if they leave the office for even one day, the entire operation will fall apart. Not as long as you prepare your staff to deal with emergencies that might arise while you're gone. Provide written instructions on how to handle specific situations during your absence. Have your voice mail message direct callers to the appropriate party and assign urgent matters to a colleague. Of course, true emergencies do occasionally arise. So clearly define which issues warrant interrupting your trip and make it easy for your co-workers to find you if something really important should come up. Your people will be less likely to panic if they know how to reach you.

When You Return

No matter how thoroughly you prepare for your travels, when you return to the office you will be greeted by a barrage of voicemails and e-mails, and a stack of unopened mail. Where to start? Set aside your first day back for getting organized – no meetings, no client appointments, no new projects. Go through your mail, voice messages, and e-mail. Make note of any issues that require your attention, and then organize your list in order of priority. Now you can make the most efficient use of your work time and clear up the most pressing items first – starting at the top of the list and working your way down.

Watch on Smead YouTube Channel: Preparing At Work For Your Vacation