Hi, my name is Razia, I work as a PA in the Health Sector and an on going problem is loose notes in patient files.
We seem to have tried all options but none seem to work flawlessly. Everytime a patient is seen by a nurse, doctor .... papers are never filed in the right tab, they are just shoved in and eventually flies around or gets misplaced.
Do you have any special type of file that is easily used by the public health
As a Professional Organizer of home and office (lots of papers), and former RN, I can absolutely understand what you're saying. The idea of pockets for the file is faster and easier than the traditional methods. Some type of accordian file insert comes to mind, perhaps with a color code for each speciality using the file for quick identification.
If nothing else, perhaps someone needs to be assigned the task of filing at the end of the day to prevent lossing documents.
Let me know how it goes!
Extreme Organizing, Inc.
I like to utilize folders with 4-6 sections in them. That way everything pertains to one subject, but each divider side can be lables & used for specific criteria. For example, my medical file is broken down in sections within the same folder by: 1) My notes/Journal of doctor visits, what was said by the doctor, answers to any questions I asked, etc. I also have a prepared Notes pages to date, log any calls & record what the call was about. 2) Any small papers with notes, etc, are taped onto a plain sheet of paper & added to each time there's a small note, & placed on the top of the Notes section, (or you can place them in order by date), but use a full sheet of paper so the little papers won't disappear at the top in the 2 holes. You can also use colored paper to tape the little notes to so they stand out. 3) Diabetes Info pages. 4) Medi-Cal info pages. 5) Tests & Results pages. 6) Any brochures, physical therapy or post surgery instructions I need to refer to, etc. Same with ANIMALS folder, use the sections for each animal, or type of animal (we used to have a farm).