[VIDEO] How to Prioritize Tasks: Now and Later
You have got so much on your plate, how do you get it all done? It’s overwhelming to step into your office some days as you are faced with a list that never ends. Yet, at the end of the day if you have not worked on your ‘real’ work, your true priorities, it feels like you got nothing done. What you’re experiencing is a result of neglecting your priorities because you spent the day addressing all the emergencies and the knock-it-out quickly action items that bombard you.
So what are your priorities?
Simply put, they are:
• Things that move you ahead professionally
• Things that affect the business bottom-line
• Things that are within your power to accomplish.
Of course emergency issues pop up throughout the day, and you have to deal with them. Some of these may be true priorities. Be on your guard - some may just be easy things to quickly handle, but may not impact your true objectives.
Follow these simple principles to prioritize your work:
1. Capture all the things that need to get done.
Write them down in one place. You may be able remember all that you have to do, but why waste mental energy on mundane things that can be written down?
2. Separate To-Do Now items from To-Do Later items.
If you keep all of your tasks together, then you have an unbalanced picture of what you really must do. They can’t all get done today. When you set the things aside to do later, you are acknowledging that they still need to get done.
3. Keep a short list of priorities for each day
In any given day, you’ll have about three things that really must get done. It’s best to schedule appointments with yourself to get these done. For complex tasks, break them down into manageable chunks.
4. Schedule your To-Do Later items.
Put your to-do later items on your calendar for the near future. Long-term items should be scheduled by assigning dates to them. Prioritizing them gives you the confidence and plan you need to get them done.
Follow these 4 easy steps and you’ll feel more productive and confident that you are focused on your true priorities.
Watch on Smead YouTube Channel: How to Prioritize Tasks: Now and Later