3 Principles for Creating a Portable Emergency File
The Emergency File stores critical information that will make it easier to recover in the event of a disaster. Here are some ideas to make sure you can find this information in an emergency.
Follow these three steps when putting together your emergency file:
- Think ahead.
- Gather what’s important.
- Keep it handy, keep it safe.
You’ll be better prepared for an emergency and feel safer knowing you can quickly locate your most critical information. Smead recommends uisng a Poly Frequency Expanding File to create a portable emergency file.
- Information can be your greatest asset in an emergency. Contacts, health and insurance information and other critical records can help you react quickly in an emergency.
- Use a Poly Frequency Expanding File to create a portable file that contains all of the critical information you’ll need in an emergency.
Gather What’s Important
- Make copies of your most important information; social security, health insurance and credit cards, birth and marriage certificates, deed, wills, bank accounts, insurance policies and prescriptions.
- Place the documents in the expanding file. Create categories such as Medical, Insurance, Financial, etc. Write the category names on the tabs for quick reference.
- Make a list of important contacts. Include addresses, phone numbers and email addresses.
- Copy important digital files such as photos, video and computer data to CDs or DVDs. Place them in a section of the file.
- Include emergency instructions or procedures in a separate pocket for quick access.
Keep It Handy. Keep It Safe.
- Protect yourself from identity theft. Find a secure location to keep your emergency file.
- Make sure you can get to the file quickly in an emergency. The durable poly file has a sturdy flap and cord to stay securely closed and is easily portable.