I am the admininstrative assistant to the COO and CFO at a small, critical acccess hospital in Littleton, NH. I love my job, but I love helping other people figure out how to perform their tasks efficiently even more!
My Outlook calendar! It keeps me on task and on schedule every time.
Write a list of seven "to do's" that you need to get done today and rank them in order of importance from 1-7.
Next, rank the list by a timeline in which you need to get them done:
1 = Now (Within the next 24 hours)
2 = Within the next 2-3 Days
3 = Whenever
Multiply the timeline number by the number of importance that you originally gave that item. (ex: you gave the item a ranking of 3 and a timeline number of 2, so the final number is 6)
Then, re-order your list from the smallest multiplied number to the largest. This is the order in which you need to accomplish those tasks today. Don't let yourself get out of order (unless you're waiting on something from someone in order to complete the task).