KNOW WHAT’S NEEDED.

• Be aware of all state and federal recordkeeping requirements for your employees. Make sure you understand what records you must legally keep, and for how long.
• Identify required records that are specific to your industry.
• Know what records should NOT be kept.

STANDARDIZE RECORDS.

• Keep consistent documentation for each employee. Use standardized forms whenever possible.
• You can create a comprehensive file for each employee using a Pressboard Fastener Folder.
• Subdivide employee documents using Manila Folder Dividers. Use a separate divider for interview/resumes, payroll records, performance reviews, vacation & benefits, tax forms, etc.
• Each divider has its own fastener, so adding pages anywhere in the stack is easy.
• Write the names of the sections on the divider tabs to help find them quickly.
• Label the folders with Viewables labels for clear identification.

PROTECT THE DOCUMENTS.

• Update the files regularly. Make sure all information is current.
• Control access to the files. Release the files only to authorized personnel.

1. Pressboard Fastener Folders
2. Viewables® Color Labeling System
3. Manila Folder Dividers with Fastener